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FileGrant
Securely store, share, and manage your files with an advanced, easy-to-use, and highly customizable platform
Release note
What’s Next: Smarter, Faster, Safer
CyberGrant Suite
FileGrant
February, 21 2026 - FileGrant v. 4.4.1
Version 4.4.1 includes several bug fixes and performance improvements, along with enhanced folder password protection and new QuickShare management settings.
New Setting
A new setting is now available, allowing full control over QuickShare behavior.
From the QuickShare setting, you can:
- Enable or disable QuickShare: decide whether QuickShare is visible
- Enable auto-open after login: set QuickShare as the default landing page after login
- Define the maximum sharing duration: you can configure how many days a share remains active (up to a maximum of 90 days).
Shares expire automatically after the selected number of days.
New Feature
Password Protection for Folders
A new feature has been introduced to enhance content security: Password Protection for Folders.
This functionality allows administrators or authorized users to protect folders with a password, adding an additional layer of security for sensitive content. Users attempting to access a protected folder will be required to enter the correct password before viewing its contents.
Key elements
- Set Password on Folder – Enable password protection directly from the folder settings.
- Custom Password Configuration – Define a secure password to control access.
- Owner Bypass Option – Allow folder owners to access the folder without entering the password.
- Maximum Failed Attempts – Define the number of allowed incorrect password attempts.
- Lockout Duration – Configure how long access is restricted after exceeding the maximum failed attempts.
- Session Duration – Set how long a user session remains valid after successful authentication.
- Expiration Date – Define an optional expiration date for the password protection.
- Full Control Management – Passwords can be edited or removed at any time, and folders can be locked whenever needed.
Owner Password Reset via OTP
Owners of password-protected folders can now reset the password even if they have forgotten the current one. The reset process is secured through an OTP verification via email, using the same mechanism as the login OTP flow.
This feature provides enhanced access control and flexibility for managing confidential or restricted information shared internally or externally.
Improvements & Fixes
- General bug fixes across the platform
- Performance improvements
- Minor UI and usability enhancements
- Security optimizations
February, 7th, 2026 - FileGrant v. 4.3.9
Version 4.3.9 introduces new administrative controls and advanced reporting capabilities, further strengthening governance, visibility, and security across the platform. This release empowers SuperAdmins and Admins with finer permission management, enhanced auditing insights, and improved session and download controls.
A new SuperAdmin role has been introduced, representing a higher privilege level than Admin, Contributor, and Reader. SuperAdmins can now centrally manage which settings are accessible to Admin users through a dedicated configuration section.
New Settings
Admin Setting Permission (SuperAdmin)
This setting allows SuperAdmins to restrict access to specific administrative settings for selected Admin accounts.
Key elements
- Administrator Scope – select one or more Admin accounts to which the rule applies
- Denied Settings – define which settings are blocked for the selected Admins
- Granular control over Admin permissions to enforce separation of duties and reduce misconfigurations
Watermark Protection
A new setting has been introduced to control watermarking for shared files. This feature enhances content protection by allowing administrators to define when and how watermarks are applied.
Key elements
- User Scope
- All - Apply watermark protection to all members.
- None - Do not apply watermark protection globally. When set to None, specific members can still be targeted through exceptions and tags.Define the scope of application:
- Exception Handling- Specify users who are excluded from the watermark protection rules defined above.
- Tags - Apply watermark protection only to files associated with selected tags.
Watermark Configuration
Administrators can customize the watermark by:
- Defining the watermark text, using predefined options such as:
- Owner
- View date and time
- Sharing date
- IP address
- Recipient
- Customizing the watermark text with additional content.
- Configuring position, font size, font color, and opacity percentage of the watermark.
Download Allowed Tags
A new setting has been introduced to control download permissions for files shared with Read-Only access. This feature allows administrators to selectively enable downloads based on defined rules and file classification.
Key elements
- User Scope - Define the scope of application:
- All - Allow members to download read-only files according to the configured tag rules.
- None - Do not allow downloads for read-only files globally. When set to None, download access can still be enabled for specific files through tags.
- Exception Handling - Specify users who are excluded from the rules defined above.
- Tags - Enable download for read-only files only when the files are associated with the selected tags.
New Features and Improvements
Secrets Container
A new feature has been introduced to protect Secrets.
When selecting New (top right), the last available option in the list is now Password or Secret.
Creating a Secret File requires the following:
- File name
- Secret key (optional): users can choose to protect the file by enabling the dedicated option and entering a secret key with a minimum length of 4 characters.
- passwords
- text
- URLs
- usernames
Note: if the secret key is lost, the document will no longer be accessible.
Within the Fields section, users can add the information to be safely stored, including:
Up to 10 fields can be added within the same secret file.
Passwords can also be automatically generated by selecting the Generate Password icon, ensuring stronger and more secure credentials.
Impersonate User
SuperAdmins and Admins can now use the Impersonate User feature to securely access the platform as another user.
This functionality allows SuperAdmins and Admins to:
- View the platform exactly as the selected user
- Perform actions and verify configurations from the user’s perspective
When starting an impersonation session, a reason for impersonation can be optionally provided to support audit and compliance requirements.
Executive Report
A new Executive Report has been introduced in the Audit section, alongside the Activity Log. This dashboard provides Admins and SuperAdmins with a comprehensive overview of file usage, sharing behavior, and risk exposure across the platform.
Risk Indicators
- Untagged Files
- Sharing without Expiration
- Editor Permission Sharing
- External Sharing
- Excessive Expiration
- User Concentration
Each indicator displays a percentage and a status level:
- Red: Critical
- Yellow: Warning
- Green: OK
Content Overview
- Total volume
- Number of files
- Number of folders
- Total items
Tag Classification
- Number and percentage of tagged files
Sharing Expiration
- Number and percentage of files with an expiration date
Sharing Analysis
- Internal vs external sharing
- Read-only vs editor sharing
- Detailed expiration analysis including:
- Bar chart showing expiration duration in days
- Average duration
- Active and expired items
- Minimum and maximum duration
Recipient Domains
- List of domains files have been shared with
- Internal or external classification
- Number of shared files per domain
User Overview
- List of users showing:
- Files and folders shared
- Files and folders not shared
Active Session Management
A new Active Sessions feature allows users to view and manage all currently active login sessions.
From the user menu (top right), selecting Active Sessions enables:
- Visibility into all devices with active sessions
- Revocation of individual sessions via Revoke
- Log Out All to terminate all sessions
- Log Out Other Devices to terminate all sessions except the current one
This improves account security and session control.
Shortcut Creation
Shortcut creation has been improved with a new destination selection view.
Users can now choose to create shortcuts in:
- My Files
- Favorites
- Received Files
Shortcuts can be created only within folders where the user has write permissions.
User List – Last Access Information
The user lists have been enhanced with the addition of the Last Access information.
SuperAdmins and Admins can now view the date of the last time a user accessed the platform, improving visibility into user activity and helping identify inactive or rarely used accounts.
January, 13th, 2026 - FileGrant v. 4.3.8
Version 4.3.8 introduces new features and enhancements focused on advanced sharing control, tag management, and stronger security and compliance policies.
This release gives administrators greater flexibility and control over data governance, significantly reducing the risks associated with unauthorized sharing.
New Settings
Sharing Approval Requirements
This new section allows administrators to define pre-approval policies for file and folder sharing. Rules can be applied globally, based on file ownership, or according to classification tags, ensuring that sensitive files are reviewed before being shared. Approval requests can be routed to a supervisor or a predefined review team.
Key Elements
- User Scope – defines whether users are subject to the administrator-configured restrictions:
- All: applies the rule to all users
- None: disables the rule
- Exception Handling: allows specific users to be excluded from the rule
- Review Team – users authorized to approve or reject sharing requests
- Approval Type:
- General approval (required before any sharing action)
- Approval for re-sharing only
- Tags – rules can be applied to files containing specific tags (to configure multiple rules, a tag selection is required)
New Features and Improvements
Document Search
The document search functionality has been enhanced to deliver more accurate and flexible results.
New options include:
- Like Search – expands the search to files with similar or related titles
- Exact Match – limits the search to specific words or phrases
These options improve the user experience and speed up access to relevant content.
Shortcut Management
A new warning message notifies users when files include shortcuts.
Before moving a file to the trash, an additional confirmation is required, reducing the risk of accidental deletions.
Tags
A new advanced tag management system has been introduced.
When creating a tag, administrators can:
- make the tag visible to all users, or
- restrict visibility to selected users or groups
Tag visibility can also be defined based on the user’s access level (for example contributor, reader, and/or external).
November, 24th, 2025 - FileGrant v. 4.3.5
File Sharing
01. Shortcut Link – Control over the creation of quick access links
Administrators can now define whether users are allowed to create shortcut links for files containing specific TAGs.
This feature enables organizations to prevent the creation of quick access links for sensitive files or documents subject to internal policies, enhancing security and governance.
Key Elements
- User Scope
- All: applies the rule to all users
- None: disables the rule
- Exception Handling: allows administrators to specify excluded users
- Tags: applies the rule only to files containing selected TAGs
- Support for multiple rules
02. Forced File Invisibility – File invisibility after sharing
This feature allows administrators to make specific files invisible to recipients while keeping the sharing active.
It is useful for hiding master files in Office formats while showing only approved or finalized versions such as PDFs.
Key Elements
- User Scope
- All: applies the rule to all users
- None: disables the rule
- Exception Handling: allows administrators to specify excluded users
- Invisible After Sharing: files configured as invisible will not appear to recipients
- Tags: applies the rule only to files containing selected TAGs
- Support for multiple rules
03. Mandatory File Classification – Required classification before sharing
FileGrant now requires users to classify files before sharing them.
This reduces operational errors and ensures consistency across data governance practices.
Key Elements
- User Scope
- All: applies the rule to all users
- None: disables the rule
- Exception Handling: allows administrators to specify excluded users
04. File Type Restriction – Restrictions on file types that can be uploaded or shared
Administrators can block the upload or sharing of specific unauthorized file types, ensuring full control over the formats allowed within the organization.
Key Elements
- User Scope
- All: applies the rule to all users
- None: disables the rule
- Exception Handling: allows administrators to specify excluded users
- File Types: configuration of the formats to be blocked
- Support for multiple rules
Security & Governance
TAG Governance – Creation and editing limited to Admins
Starting from this version, only ADMIN users can create or edit TAGs.
This ensures greater consistency in file classification, prevents improper use of tags, and reinforces organizational governance policies.
September, 16th 2025 - FileGrant v. 4.2.19
File Sharing Enhancements
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External File Sharing Restriction
Admins can now decide whether contributors are allowed to share files externally. Sharing can be completely disabled for specific users or groups, limited to company-approved domains, or allowed only for files marked with certain Tags. Exceptions can also be applied when DLP rules block sharing.
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Mandatory Expiration Dates for Document Sharing
With this new option, admins can require that every shared document include an automatic expiration date. The administrator defines the maximum allowed duration, blocks unlimited sharing, and prevents any shares that exceed the configured limit.
File Manager
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File Tag Management Rules
Users can now apply and remove Tags on files, according to rules set by the administrator. It is possible to specify whether Tag management is allowed only on their own files, on files shared with them, or on both.
June, 30th 2025 - FileGrant v. 4.0.0
Monetization & Payments
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Pay-to-Access for Shared Files
File owners can assign a price to their content. Users must complete a secure credit card payment before opening or downloading the file. All transactions are logged for auditing.
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File Sales Permission in Settings
Admins can enable or disable file selling across the platform. When enabled, the system manages secure transactions and listings, ensuring revenue opportunities for creators while keeping oversight and fraud protection centralized.
User & Group Management
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Prompt Sharing Notification for Newly Added Group Members
When Admins add new users to a group with existing shared resources, the system prompts whether to notify only the new members, avoiding redundant messages.
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Set Contributor Storage Limits
Define per-user quotas (e.g., 5 GB each) or apply a shared license pool. This helps manage resources efficiently while offering flexible, scalable options.
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Send User Invitation Upon Creation
Admins can now send invitations with a custom message when creating a new user—or later via an additional menu option.
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Admin Activity Log Section
A dedicated interface for Admins to view, search, and filter user activities (uploads, deletions, permission changes, logins), without relying on APIs.
File Management & Collaboration
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Configure Deletion Rights in Editor Mode
Admins can decide which user roles or groups may delete shared files. External users can be restricted even if they have Editor privileges. File creators always retain the right to delete their own uploads.
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Allow Creators to Delete Their Own Files in Shared Folders
Users who create a file in a shared folder can now delete it, even if folder-wide restrictions apply.
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Add “File Creator” Column in My Files
A new column shows who created or uploaded each file (“Me” for the owner, or collaborator details), ensuring accountability.
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Display Link to File Location in Shared Files
Show the full path for shared items, making it easier to distinguish between files with the same name.
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Add “ShortCut” Feature
Create shortcut-style links to owned or shared files/folders. Links inherit permissions and improve workspace organization without duplicating content.
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Display Sharing Status in Subfolders
Shared icons and user lists now propagate from parent folders down to subfolders and files, keeping visibility consistent.
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Refined “Shared With” Filter
The filter now displays only users who actually have shared files, avoiding clutter and confusion.
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Replace Creation Date with Last Modified Date
The file list now shows “Last Modified Date” for quicker visibility on recent changes, while “Creation Date” remains available in the detail panel.
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Prompt Users to Name New Files
When creating new files, users are immediately prompted to assign a name, avoiding multiple “untitled” documents.
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Get Link from Shared Files (for Recipients)
Recipients of a shared file can copy its link and share it with other users who already have access—no duplicate permissions needed.
Security & Privacy
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AI-Powered Sensitive Data Detection (Encrypted Mode)
AI securely analyzes documents—even when encrypted—to detect sensitive data and apply automatic tags like “Contract” or “Personal Information.” Admins can customize taxonomies for tagging.
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Enable Multi-Ecosystem User Access (Azure AD B2C & Entra ID Integration)
Support seamless authentication and SSO for both consumer (B2C) and enterprise (Entra ID) users, centralizing identity policies while ensuring secure, scalable access.
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Provide Full Activity Visibility for File Owners
File owners can now see all recipient actions (view, edit, download, rename) in the Activity tab, with filters by action, user, and date/time.
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Log IP Address for Login Attempts
All login attempts—successful or failed—are logged with IP, timestamp, and user details to improve auditing and threat detection.
File Sharing Enhancements
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WeTransfer-Style Sharing Page
A new streamlined interface for quick sharing: upload files, enter recipient emails, add a message, and generate a secure download link (optional password protection included).
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Filter by Users Who Shared Files with Me
Easily filter and view the list of users who have shared files with you.
December, 17 2024 - FileGrant v. 3.5.1
New Settings Section (Admin only)
New Settings Section (Admin only)
A dedicated area for license administrators with advanced options:
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Company Branding: customize the platform interface, notifications, and more with your company logo and colors.
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Contributors Visibility Limitations: choose whether new users or groups created by Admins are visible to “Contributors.”
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Download Restrictions: enforce encryption on files downloaded locally, based on TAG rules.
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Forced Anti-Capture Mode: force files to open in anti-capture mode (linked to specific TAGs).
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File Size Limit: set a maximum upload size for all users on the platform.
Advanced Classification with TAGs
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Personal TAGs: created by the user, not visible to recipients.
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Company TAGs: defined by Admins, visible to recipients, and able to enforce restrictions (e.g., encrypted download, anti-capture mode).
Platform Area Updates
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Archive section is now called Hidden.
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Received section moved to the main left-hand menu.
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New Shared by column in Received files.
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Breadcrumb navigation now available for Received files.
Enhanced Management and Tracking
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Full audit log: every action on files and users is tracked, with export available via API.
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Bulk upload & download: upload and download multiple files and folders at once (Admin can configure file size limits in Settings).
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File versioning: keep up to 99 previous versions of a file.
Stronger Security
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Option to store file encryption keys on corporate HSM (Azure environment).
Smarter Search
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Advanced search across all platform areas, based on file/folder names and associated TAGs.
Other Improvements
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Overall enhancements in UI, UX, and performance.