What are tags and how do they affect what I can do?
Tags in FileGrant aren't just labels — they're policy tools that can restrict actions on a file, overriding any manual permission you've been given.
Tags in FileGrant are more than descriptive labels. They are policy instruments: they can activate specific restrictions on a file, regardless of the access permission you have.
How tags work
A tag by itself does nothing. The effect depends on the rules your admin has linked to that tag in Settings. The same tag can have different effects in different configurations.
|
Tag |
Effect |
|
'no download' tag |
Prevents anyone from downloading the file — even users with Editor access. |
|
'anti-capture' tag |
Forces the file to open only via the FileGrant desktop app. It cannot be opened in a browser. |
|
Visibility-limiting tag |
Hides the file from certain users or roles, even if it was technically shared with them. |
Tags always win
Tags take priority over any manual permission. If you have Editor access but the file has a 'no download' tag, you cannot download it. There are no exceptions.
Inheritance on folders
If a tag is applied to a folder, all files inside automatically inherit it. To exclude a specific file, the administrator must manually remove the tag from that file.